Special D Events

Special D Events

Best List of Hotel Contract Concessions

Aroma Therapy

Navigating hotel contracts can be a confusing and scary process for planners.  Here at Special D Events we have a wide range of client types; so over the years we have compiled a go-to list of concessions we can negotiate on behalf of our clients.  The concessions which we are successful in negotiating into the contract will vary by group and venue.  These are a good starting point for anyone unfamiliar with the range of options out there.

  • 1:40 comp. rooms or better if possible
  • 5 free amenities for VIPs
  • Discount spa services
  • Free newspaper delivery
  • 5 discount rooms at staff rate
  • Suite upgrades at regular rate
  • No walk clause
  • Discounted parking
  • 2 week cut off for reservation call in or better if possible
  • 10% rebate on room revenue for group
  • Complimentary WiFi in guest rooms
  • Complimentary WiFi in meeting space
  • Group rate extended 3 days pre and post meeting
  • Reduced resort fee
  • No charge to re-key office
  • 5 complimentary power strips and extension cords
  • No handling fees for shipping
  • Discounted banquet menu prices
  • Discounted audio visual services
  • Complimentary airport transportation for group
  • One complimentary round trip town car airport transfer (for VIPs)


This is not an exhaustive list, merely a representation of commonly accepted concessions. Be sure to evaluate the financial impact of each concession before you request it to confirm that you are getting the best deal for your group possible

By Kelly Woo
Meeting and Event Assistant

Share via
Copy link
Powered by Social Snap